Higher Education

A Centralized Program for All of Your Campus's Devices

We take care of all your campus device purchasing, deployment, repair and certified data destruction. Faculty laptops. Shared lab stations. Departmental workstations. All in one program.

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97%
Device retrieval rate
at end of program
DS managed fleet data
5 days
Avg. break-fix
repair turnaround
Incl. two-way shipping
72k+
Devices under
active management
DeviceSolutions managed fleet
Campus technology management — IT director reviewing device fleet
Compliance
FERPA-Aligned
GLBA-Compatible
NIST 800-88 Data Destruction
R2/RIOS Recycling Certified
DPA Available
Why Campus IT Teams Prefer a Managed Program

Three Common Issues
in Campus IT Reviews

Device sprawl, disposal backlogs, and IT teams stretched across faculty, staff, and shared spaces — all at once.

30+

Departments Buying Their Own Devices

Most mid-size universities have 30 or more departments making their own device decisions. That creates a mixed fleet of dozens of models. Each has different warranties, repair paths, and end dates — and no single IT team can track it all efficiently.

Based on research into higher education IT governance

3–4 yrs

Tough Times Caused by Faculty Refresh Cycles

Faculty devices typically have a 3-4 year life span. When multiple departments get there simultaneously, IT teams confront a buying, setup and disposal bottleneck that in-house people aren’t scaled for.

Standard measure for higher-ed IT refresh cycle

FERPA

Disposal at Scale Requires Documented Records

Every retired equipment that contained student records, financial aid information, or research data requires a documented destruction report. When scaled up to hundreds of faculty computers and lab machines per cycle, that documentation becomes a legal gap. It needs to be regulated, not wished for.

FERPA 34 CFR Part 99 · GLBA Safeguards Rule

Full-Cycle Management

One Program All Stages.
All device types

We manage faculty laptops, shared lab stations, and departmental workstations through every stage of their life — from buying through certified disposal.

01

Standardize & Procure

Replace scattered department buying with one vendor, bulk pricing, and a consistent device setup standard across every school and office.

  • Cross-department fleet standardization
  • Bulk pricing via cooperative contracts
  • Configuration to campus IT spec
  • Purchase order and campus card accepted
02

Deploy

Devices arrive pre-set and enrolled. Faculty and staff can start using them right away. Your help desk doesn't have to get involved.

  • Pre-imaged to campus software spec
  • MDM enrollment at shipping
  • Asset registry by department
  • Rollout logistics managed
03

Support & Repair

Break-fix repair with loaner coverage keeps faculty and staff working. Your help desk stops being a device repair queue.

  • 5-day avg. depot repair turnaround
  • Loaner device program
  • Warranty coordination managed
  • Repair tracking by department
04

Retire & Recoup

Certified data wipe, documented chain of custody, responsible recycling — and any remaining device value credited back to your budget.

  • NIST 800-88 certified data wipe
  • Certificate of destruction per device
  • Chain of custody documentation
  • R2/RIOS recycling — buyback credited back
72k+
Devices under
active management
DeviceSolutions managed fleet
97%
End-of-program device
retrieval rate
DeviceSolutions fleet data
5 days
Average break-fix
repair turnaround
Including return shipping
$0
Cost of certified
data wipe
Certificate of destruction included
Built for Higher Education

Compliance Built Into
Every Step

Your legal team, your board, and your financial assistance office will ask you about data handling. We have designed our service so the answers are ready.

Student Data Privacy

FERPA-Aligned from Day One

We sign a Data Privacy Agreement (DPA) before handling any device that may contain student data. FERPA (the Family Educational Rights and Privacy Act) mandates that student records be protected at all stages of a device's life, including disposal. Our method is designed around that demand, not on top of it.

Financial Data Security

GLBA Safeguards Compatible

The GLBA Safeguards Rule, often known as the Gramm-Leach-Bliley Act, mandates colleges and universities to protect financial information. This contains information on the devices used by financial aid and student accounts staff. Our NIST 800-88 wipe and recorded destruction process complies with the Safeguards Rule's disposal requirements.

End-of-Life Disposition

Certified Data Destruction

Every retired device is wiped according to NIST SP 800-88 guidelines. You will receive a Certificate of Destruction for each device, which will be requested by your legal, compliance, and audit teams. Physical devices are recycled in accordance with the R2/RIOS standard. This is the responsible electronics disposal certification for institutional-scale recycling.

Cooperative Purchasing

We Know the Pathways.
We'll Help You
Navigate Them.

Higher education purchasing does not follow a single path. Many institutions can move faster using cooperative contract vehicles than with complete RFPs. We understand how each framework works, and we'll assist your procurement office in finding the most efficient complying way.

The cooperative purchasing mechanisms listed below are active structures that institutions commonly use to acquire technology services. Each was competitively bid to comply with public procurement regulations. Tell us where your institution stands, and we'll tell you which road is the fastest for you.

Don't see your institution's contract?
Contact us — we'll confirm your purchasing path within one business day.

E&I Cooperative Services
NASPO ValuePoint
Sourcewell
OMNIA Partners
Campus PO accepted
State contracts — ask us
Before Your Free Assessment

See What Device Management
Is Costing Your IT Team

Drag to the size of your managed fleet. The figures are updated in real-time using benchmarks published for IT labor

IT Cost Calculator

What number of devices does your campus IT team manage?

Drag to set the device count 1,000
Annual repair incidents
80
IT handling hours / yr
80 hrs
Estimated IT labor cost
$8,000

Estimates are based on published IT benchmarks: 8% annual device damage rate (LocknCharge K–12 Device Research, 2024); ~1 hour of IT handling time per incident (LocknCharge, “The True Cost,” Feb. 2026); $100/hr midpoint of $75–$150/hr IT support personnel rate range (LocknCharge, Feb. 2026). This solely includes hands on handling, not time for IT oversight, sourcing or disposal. Your real numbers will be different.

Get your exact numbers — free assessment
Free for Higher Education IT Teams

Get Your Free
Campus Fleet Assessment

We will evaluate your present device mix across departments. We'll estimate your repair and replacement costs over the following three years. You'll see how much your retired devices are worth against how much a managed program costs per device, per year.

  • Inventory review for all departments and device types
  • Department-specific 3-year repair and refresh cost projections
  • ITAD residual value estimation for equipment nearing the end of life
  • Compliance documentation gap check (FERPA + GLBA)
  • Delivered in 3 business days. No sales call required.

Request Your Free Assessment

Only for higher education IT teams.
No obligation. No sales pitch on initial contact.